How to Compare Projection Screen Factory Quotations
A normalized comparison method for buyers reviewing projection screen configuration, evidence, one-time charges, QC, packaging and delivery assumptions.
In This Guide
Quick answer
The lowest projection screen quotation is not automatically the best offer. Factory quotes often describe different materials, motors, housings, controls, packaging, customization or delivery scopes. Buyers should normalize every quote against the same RFQ, list exclusions, verify evidence and compare total project risk before selecting a supplier.
Use one row per model and configuration. A quote comparison sheet should make differences visible before anyone ranks unit price.
Quote normalization table
| Dimension | Confirm in every quote | Why it matters |
|---|---|---|
| Product | Model, screen type and size | Prevents different products being compared |
| Image | Visible width/height, ratio, border and drop | Defines the delivered image |
| Material | Material family, sample and compatibility | Changes optical behavior |
| Structure | Housing/frame, brackets and finish | Affects installation and cost |
| Operation | Motor, limits and control method | Defines integration scope |
| Branding | Labels, manual, carton and accessories | Creates setup and recurring costs |
| QC | Inspection stages and acceptance criteria | Defines quality evidence |
| Packing | Carton, pallet, crate and protection | Changes freight and damage risk |
| Commercials | Incoterm, destination and validity | Makes total cost comparable |
1. Freeze a comparable RFQ
Send every factory the same product list, image dimensions, material direction, quantity, destination market, packaging scope and delivery requirement. Use the OEM RFQ guide to structure the request.
Avoid phrases such as “120-inch electric screen, mixed.” State each model and configuration separately so every supplier quotes the same scope.
2. Normalize what is included
Create columns for screen, housing/frame, motor, control, brackets, cables, manuals, labels, carton, palletizing, samples, testing, freight and taxes. Mark each item as included, optional, excluded or to be confirmed.
An apparently lower price may exclude a remote, mounting hardware, printed carton, export protection or sample. Do not fill a blank with an assumption.
3. Compare technical fit before price
Check whether the material suits the projector and environment, whether the structure fits the installation, and whether the control method matches the AV system. Review dimensions, service access and packaging length. A low price for a product that cannot be installed or integrated is not a saving.
Link technical review to product size and aspect ratio and control integration.
4. Separate one-time and recurring charges
List tooling, artwork setup, sample fees, custom labels, printed cartons, special accessories and engineering charges separately from the unit price. This is essential for private-label programs and small launch orders.
5. Evaluate quality and evidence
Ask what is checked, when it is checked and what document records the result. Review sample approval, in-process checks, final inspection, packaging inspection and claim handling. The quality-control checklist provides a useful comparison structure.
Compare each supplier's sample approval process and factory production context without assuming that a general capability statement applies to the quoted model.
6. Compare logistics and schedule
Record Incoterm, named destination, packing dimensions, estimated dispatch, production assumptions, quotation validity and change conditions. Compare dispatch date with expected arrival; they are not the same milestone.
7. Score risk, not just price
Use a weighted score for technical fit, documentation, sample quality, QC evidence, packaging, schedule clarity, communication and total landed cost. The weighting should reflect your project risk and channel requirements.
FAQ
Should I ask factories to quote the same screen size?
Yes, but size alone is not enough. Include ratio, visible area, material, housing, controls, accessories and packaging.
Why do two quotes with the same price look different after ordering?
One quote may have included different assumptions or exclusions. Normalize scope in writing before comparing.
Is the cheapest quote suitable for a trial order?
Only after confirming sample quality, scope and risk. A cheap trial that cannot be repeated may create more cost later.
Should compliance be part of quote comparison?
Yes. Ask which documents apply to the exact model and destination market, then verify current applicability.
Request a comparable quotation
Send your model list, sizes, materials, quantities, packaging scope and destination through MGF Contact. MGF can confirm assumptions for the quoted configuration; this guide does not replace a written quotation.