“Please quote 120-inch electric screens” is enough to start a conversation, but not enough to compare suppliers. One factory may assume matte white, a basic motor and standard carton; another may include a different surface, controller and export packaging. The lower number may simply describe a different product.
A useful projection screen RFQ fixes the project variables, states what remains open and asks every supplier to quote the same scope. This guide provides a practical structure for distributors, AV brands and project buyers.
| Field | Information to provide | Why it changes the quote |
|---|---|---|
| Application | Room, user and operating context | Narrows suitable product direction |
| Screen type | Fixed, manual, motorized, tab-tension, floor-rising or portable | Defines the core structure |
| Visible image | Width and height, or confirmed diagonal and ratio | Prevents size interpretation errors |
| Surface | Material family, projector type and sample requirement | Changes optical behavior and processing |
| Quantity | Units by size and forecast | Affects setup, purchasing and packaging |
| Electrical | Destination voltage, plug and control method | Defines motor and accessories |
| Installation | Wall, ceiling, recessed, floor or portable | Changes brackets, housing and drawings |
| Branding | Logo, casing color, labels, manuals and carton artwork | Adds one-time and recurring work |
| Packaging | Carton, internal protection, pallet or crate needs | Changes protection and freight volume |
| Compliance | Destination market and required documents | Defines what must be verified |
| Commercial terms | Incoterm, destination and target readiness date | Defines included logistics scope |
State whether the order is for distribution stock, a private-label line or a named project. Add the application—classroom, conference room, home theater, commercial display or event—because two screens with the same nominal size can need different structures and surfaces.
For a project, include drawings or room information. For a distribution program, include target channel, expected product tier and annual forecast as planning information, clearly separated from the first purchase order.
Use visible image width and height where possible. If you provide only diagonal size, include aspect ratio. Distinguish viewing area from overall product, housing and packing dimensions.
Specify one line item per size and configuration. Do not write “100-150 inches, mixed” and expect a comparable unit price. The sizing method in our screen size guide can be used before the RFQ.
Name the material family if known, but also describe the room, projector and acceptance criteria. “ALR” is incomplete without projector geometry and light direction; “acoustic transparent” is incomplete without speaker layout and sample testing.
Ask the supplier to state:
For motorized products, state destination voltage and plug standard, then describe how users will operate the screen: supplied remote, wall switch, projector trigger, dry contact or system integration. Interfaces vary by motor and controller; ask the supplier to confirm included and optional components rather than assuming them.
Link the RFQ to the planning questions in our control and integration guide.
List every private-label element:
Ask the quote to separate one-time setup charges from per-unit charges and identify any minimum that applies specifically to customized printing or components. MGF confirms MOQ and customization thresholds by product and configuration at quotation; do not treat one number as universal.
Projection screens are long and vulnerable to bending and end impact. State the expected shipment mode, destination and handling environment. Ask for packing dimensions, weights and protection method for the quoted size.
Use a named Incoterm and place, not “including shipping.” Identify whether palletizing, wooden reinforcement or other protection is required, but let the supplier confirm suitable construction and destination requirements.
List the destination market and the documents your channel or project requires. Ask the supplier to identify which documents apply to the quoted model and configuration and to provide copies for review. A logo in a catalog is not a substitute for confirming product scope, issuing body, report identity and current applicability.
MGF publishes company certification information on its certifications page; model-level applicability still needs order-stage confirmation.
Create a comparison sheet with the same columns as the RFQ and add:
Do not force every line into a single unit-price ranking. Flag differences first, normalize scope second and evaluate supplier evidence third. Our OEM cost guide explains the cost drivers; the manufacturer evaluation guide covers supplier due diligence.
At minimum provide product type, visible size or diagonal plus ratio, material direction, quantity, destination market and delivery destination. Motorized orders also need voltage and control expectations.
It can, if the target is realistic and the required scope remains explicit. A target price should not replace the specification or encourage suppliers to silently remove features.
Ask for MOQ by product configuration and separately for custom packaging, colors or components. Also provide a realistic forecast; avoid assuming one MOQ applies across all screen families.
For a new product, material, private-label configuration or high-risk project, a sample or approved reference unit is strongly advisable. Define what must be approved and how production will match it.
They may include different materials, motors, controls, housing, packaging, customization or compliance scope. A structured RFQ exposes those assumptions.
Use the downloadable RFQ template, attach your size list and identify which fields require MGF's recommendation. MGF can then confirm product availability, sample route, customization scope and quotation assumptions.
Send an OEM projection screen RFQ.
---
