OEM Projection Screen Model Naming and Document Traceability

Quick Answer

Create one controlled identifier for each exact configuration. Link the identifier to visible image dimensions, aspect ratio, material, structure, mounting, control direction, revision and project quantity. Use the same identifier in the RFQ, sample record, drawing, purchase order, packing list, inspection report and service file. When a field changes, issue a new revision or configuration code instead of editing an old file silently.

The OEM Procurement Hub provides the process context. MGF’s Factory & Production page can support the supplier section, while the quality-control checklist shows how inspection evidence should connect to the approved scope.

Who This Guide Is For

This guide is for AV integrators, distributors, contractors and project buyers who need a documented selection and project-planning path for this topic before requesting a quotation.

Why Generic Product Names Create Risk

The same screen family may use different image sizes, ratios, fabrics, black borders, drops, housings, brackets, motors and controls. A generic name cannot tell the installer which drawing to use or the inspector which sample to compare. It also makes spare-part and warranty discussions slower because the shipped configuration is unclear.

Traceability is not bureaucracy for its own sake. It protects the buyer when a project has multiple rooms, mixed configurations or a later replacement order.

Build the Identifier From Stable Fields

Use a short, readable format that can be understood by sales, engineering and production. For example, the internal structure may contain:

`family – visible image – aspect ratio – material code – structure – control – revision`

The exact syntax is a project decision. The important rule is that every field has a defined meaning and every change is visible. Do not put unconfirmed performance claims, certification codes or delivery promises into the model name.

Traceability Matrix

Five Rules for Document Control

1. One source of truth. Store the controlled model list and document register in one location. Messaging screenshots can be supporting evidence, not the only specification.
2. Use revision status. Mark documents as draft, for review, approved with comments or approved for manufacture. Do not treat a draft drawing as a production instruction.
3. Log changes. Record who changed the material, size, border, control or mounting method and why.
4. Keep superseded files. Archive old revisions with a clear superseded status so the team can reconstruct what changed.
5. Match physical labels. The carton, product label or packing list should reference the same code used in the approved documents, subject to the factory’s labeling method.

How Buyers Should Use the System

At RFQ stage, send one line per configuration rather than mixing sizes or materials. When a sample is approved, add the sample code to the configuration record. When the drawing is approved, link its revision. Before shipment, compare the inspection and packing records to the final order—not to an old catalogue.

For an OEM program, add destination market, private-label requirements, spare parts, packaging, language and document format as separate controlled fields. The RFQ guide and sample approval guide can be used as related references.

What Not to Put in the Identifier

Avoid claims such as “4K,” “silent,” “outdoor,” “heavy duty,” “fire rated” or “all-in-one” unless the exact configuration has formal evidence and the term is needed for engineering control. Marketing language can create an unintended product promise that production cannot verify.

MGF Product Direction

MGF can compare suitable product directions once the project brief confirms visible image size, aspect ratio, projector geometry, material direction, mounting condition, control requirements, quantity and destination market. The final quotation should identify the exact model, compatible material, drawing and approval information rather than treating a generic guide as a product specification.

Project / OEM Checklist

• visible image width, height and aspect ratio;
• projector model, lens position and image geometry;
• room or venue use, seating and ambient-light condition;
• proposed material, structure, mounting and service access;
• power, control and installation responsibility where relevant;
• required quantity, destination market, drawing revision and approval owner.

Continue Your Project Planning

• OEM & Procurement Guides
• OEM & ODM Projection Screens
• Quality Control
• Factory & Production
• Contact MGF Screens

FAQ

Does every size need a separate model code?

Every exact configuration needs a traceable line item. Whether that is a new model code or a controlled size suffix depends on the factory system.

Can a purchase order use a catalogue name?

It can reference the catalogue family, but it should also include the exact configuration, drawing revision, sample code and quantity.

How long should old revisions be kept?

Follow the project or quality system retention rule. The key is that superseded files remain identifiable and cannot be mistaken for the current revision.

What if the buyer changes the material after drawing approval?

Reissue the affected sample, drawing and commercial records, then obtain the required approval before manufacture.

Request an OEM Traceability Setup

Send the product families, naming preferences, project quantities, material options, private-label needs and required document formats to MGF through the Contact page. A shared model register can be agreed before the first production order.